New approval process for expense reports

This notice appeared in the Weekly Phoenix between May 7, 2019 and May 20, 2019.

May 7, 2019

Florida Polytechnic University strives to follow best practice in its operational procedures. An important change has been recommended for the expense report business process to enhance the effectiveness of controls.

  1. Delegates on cost centers will review but will not have final approval on expense reports.
  2. If the payee of the expense report is the cost center manager, then the individual’s manager will now be required to also approve the expense report.
  3. This revision is necessary to eliminate the possibility of employees approving their own expense report.

NOTE:  It is recommended that managers who have delegated their Workday inbox, retain access to the inbox. The delegation will work the same. To retain inbox access:

  1. Type “My delegations” in the Workday search box
  2. Click “Manage Delegations”
  3. Check the box “Retain Access to Delegated Tasks in Inbox”
  4. Submit

For more information regarding expense reports or accounts payable-related questions, please email the Accounts Payable Office or call 863-874-8673.