Payroll processing-delegation for approving time records

This notice appeared in the Weekly Phoenix between August 11, 2020 and August 24, 2020.

August 11, 2020

In response to audit requirements to strengthen our internal controls, Florida Poly must document supervisory approval of time. Supervisors are in the best position to know when an employee is (or is not) working. Ultimately, the supervisor is responsible or accountable for the proper recording of time.

Approving time entries and time-off requests may be delegated as part of the “All Business Processes” option in Workday. However, supervisors should only delegate time approvals when they are on some form of leave that prevents them from doing so. A delegation may be assigned to an Assistant/Associate Director/VP, lateral or superior colleague who has some awareness of a subordinate worker’s schedule and/or times off.

Refer to the Job Aid, General РHow to Assign Delegations, for instructions. Note: remote users must be logged into VPN to access this link to Job Aids.

For any questions, contact Shannon Medley.